No more paper logs, no more hand-filling
Automatic generation of daily and monthly HACCP reports with temperature graphs, alarm logs, recorded corrective actions. Digitally signed PDF export for ASL/NAS. Customisable with client logo and HACCP manager.
"On ASL inspection day, you export a 3-page PDF from the system. Everything else is already stored in cloud."
What it is
Cold Care automatically generates the HACCP documentation your self-control manual asks you to fill in daily by hand. The system produces:
• Daily report: temperature monitoring sheet per cell (digitally signed, compliant with manual's 'temperature control' sheet).
• Weekly report: average temperature trend, deviation events, blackout hours.
• Monthly report: dashboard with compliance KPIs (% time within threshold), historic trends, useful statistics for IFS/BRC audits.
• Annual report: summary document for internal system reviews and management review meeting.
References
• EC Reg. 852/2004 Annex II – HACCP control measure recording duty.
• EC Reg. 178/2002 – traceability.
• IFS Food v8 §5.1.1.1 and §5.6.1.1 – historic temperature trend requirement.
• BRC Food v9 §4.6.5 – documented CCP monitoring system requirement.
• ISO 22000:2018 §8.5.4 – PRP/oPRP/CCP verification and validation requirement.
• EFSA Guidelines on minimum required documentation.
The generated PDF is digitally signed (eIDAS) with legal value equivalent to HACCP manager's signature on paper register.
Who needs it
All Cold Care clients, particularly: retail under IFS/BRC/FSSC 22000 audit (automatic documentation cuts 3-5 days of pre-audit work), food industries supplying retail (specifications require certified historic trends), catering and school canteens with public contracts, healthcare, pharmacies under AIFA audit, agritourism and B&Bs struggling to keep manual logs during the season.
Key moment: surprise ASL/NAS inspection. With Cold Care you exit the portal and in 5 minutes print signed official records of the last 12 months. No anxiety, no improvisation, no lost sheets.
Our approach
Initial template customisation: insert client logo, HACCP manager data, self-control manual graphic style. The report looks homemade but it's automatic.
Cell-to-CCP mapping: each cell associated with HACCP manual CCP (e.g. "CCP-3 Fresh meat conservation"), so the report speaks the same language as the official document.
Automatic schedule configuration: daily report at 23:59, weekly Mondays at 06:00, monthly the 1st at 06:00. All emailed to HACCP manager and archived on portal.
Continuous regulatory update: when a reference changes (e.g. new IFS or BRC version), we update all clients' report templates for free.
Custom export for audits: IFS/BRC auditor receives portal URL with temporary read-only access: finds everything alone, you don't waste time copying and formatting.
Want to be compliant without worries?
Free site visit, transparent quote within 48 working hours, ongoing support with digital deadline tracker.
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Via degli Artigiani 27
Via degli Artigiani 27 — 50055 Lastra a Signa (FI), Italy
